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Production Reports | Payment of Fees
Transfers / Surrender of Licenses or Permits | General Questions
 
 
   
   
  When are the production reports due?
     
  Production reports are due on or before January 31st of the following year for which the production relates. For example, production for 2007 must be reported no later than January 31st of 2008. Production reports must be received in TOARC’S office by January 31st or you are in contravention of Section 1 of Ontario Regulation 244/97 of the Aggregate Resources Act as amended.
     
     
  When should I expect to receive my production report?
     
 

All production reports are mailed during the first week of December. If you haven’t received your report by the first week of January contact us at 1-866-308-6272 for another copy.
     
     
  Do I still have to complete a production report even if I haven’t used the pit/quarry this year?
     
  Every licensee and every holder of an aggregate permit must file with the Aggregate Resources Trust, on or before January 31st an annual production report setting out the quantity of aggregate removed from a site in each month of the previous year. If no tonnage has been removed then a “nil” production report must be filed.
     
     
  What information should I include on my production report?
     
  All information requested must be completed. This includes identifying information supplied on the report that you believe to be incorrect. Please refer to the help letter that accompanies the production report for common omissions and errors.
     
     
  I noticed the information section on my production report is not correct. How do I change this?
     
  Section 62.1 of the ARA requires that “Every licensee and every permittee shall give notice in writing to the Minister and to the Aggregate Resources Trust of any change in the name or address of the licensee or permittee within 14 business days after the change”.
     
     
  I made a mistake in the calculations of my tonnage this year and have already sent in my report. How do I correct this?
     
  Call TOARC at 1-866-308-6272 and request another copy, or make the correction on the original copy and resubmit with an explanation regarding the changes you have made.
     
     
 
Production Reports | Payment of Fees
Transfers / Surrender of Licenses or Permits | General Questions
 
     
   
     
  When are fees due?
     
  Fees are due on or before March 15th, and must be paid by March 15th as stipulated under Subsection 2(1) and 2(3) of Ontario Regulation 244/97 and Subsection 46(2) of the Aggregate Resources Act as amended. Fees for wayside permits must be paid at the time the permit is issued (subsection 2(2) of Ontario Regulation 244/97). Royalties are payable at the same time as fees.
     
     
  What methods of payment can I use?
     
  We accept direct deposit at most financial institutions, cheque or money order payments. The bottom portion of your invoice is detachable to be returned with your cheque or money order or taken to the bank for direct deposit. Do not send cash in the mail. Cash payments can be made in person at our office. Please ask for a receipt.
     
     
  Do I still have to pay my annual fee even if I’m planning on transferring or surrendering my licence and/or permit this year?
     
  All fees must be paid up to date in order for MNR to transfer your license or permit. You must first contact MNR and complete an ‘Application for the Transfer of a Licence or Aggregate Permit’ and pay an applicable fee as prescribed by MNR. Similarly, all applicable fees must be paid before MNR will allow you to surrender a licence or aggregate permit. Contact MNR first in the case of surrendering your licence/permit.
     
     
  Do I pay GST or PST on my annual fee?
     
  The annual fee is not subject to GST and PST. GST and PST are collected only on royalties for Crown aggregate. GST is not charged on the royalty portion if you are a registrant and if TOARC has a valid GST number on file. PST is not charged on royalties if TOARC has a properly completed ORST exemption certificate on file.
     
     
  Whom do I make my cheque or money order payable to?
     
  Licence and permit fees and royalty payments are payable to The Ontario Aggregate Resources Corporation. Do not make them payable to The Minister of Finance, or MNR. The application fee for a licence or aggregate permit transfer is payable to the Minister of Finance through the MNR.
     
     
  Why do I have to pay these fees while my neighbour doesn’t?
     
  Your neighbour may or may not have a legitimate reason for not paying fees. The issuance of licenses and permits and all enforcement matters are the responsibility of MNR. Questions of this nature should be addressed to your local MNR office.
     
     
  What products do I pay my fees on?
     
  All products defined in the Aggregate Resources Act as “aggregate” are subject to fees unless specifically exempted for your particular licence or permit. Under Subsection 1. (1) of the ARA, “aggregate means gravel, sand, clay, earth, shale, stone, limestone, dolostone, sandstone, marble, granite, rock or other prescribed material” You should note that the definition of “rock” under subsection 1. (1) does not include metallic ores such as asbestos, graphite, kyanite, mica, nepheline syenite, talc, and wollastonite.
     
     
  I think I qualify for waived royalty on all/part of my production this year. How do I determine if this is correct and how do I record it on my production report?
     
  Contact your local MNR inspector/technician. Only the Minister can exempt you from royalties or waive fees. TOARC will require a copy of any waiver or exemption. Please record tonnages for which royalties have been waived separately under the section entitled ‘COMMODITY’.
     
     
  I am a Forest company that has sold or has made use of a portion of our annual production for purposes other than forest access roads. How do I report these amounts correctly?
     
  Production for purposes other than forest access roads is subject to royalty and should be reported separately under the section on your Production Report entitled ‘COMMODITY’.
     
     
 
Production Reports | Payment of Fees
Transfers / Surrender of Licenses or Permits | General Questions
 
     
   
     
  I wish to transfer/surrender my Licence/Permit this year. How do I proceed with this?
     
  Transfers/surrenders are processed by the MNR. Visit “Contact MNR” to find the MNR inspector in your area.
     
     
  How do I change my legal name on my Licence/Permit?
     
  Legal name changes are processed by MNR. Visit “Contact MNR” to find the MNR inspector in your area.
     
     
  How do I change my mailing address for my Licence/Permit?
     
  Send notification of the change to TOARC and MNR in writing within 14 business days with a reference to your licence/permit ID number.
     
     
 
Production Reports | Payment of Fees
Transfers / Surrender of Licenses or Permits | General Questions
 
     
   
     
  Where is your office located?
     
  TOARC’s office is located at 1001 Champlain Avenue, Burlington, Ontario L7L 5Z4. Champlain Avenue is located between Walkers Line and Appleby Line on the North Service Road of the QEW.
     
     
  What records must I keep and for how long?
     
  Subsection 62. (1) of the ARA requires you to “…keep, for a period of seven years, detailed records of the operation for which the licence or permit has been issued, including copies of all documents relating to sales and shipments.” Subsection 15.1 (3) requires you to keep a copy of every Compliance Assessment Report (CAR) submitted to MNR so long as you have a licence. Subsection 40.1 (3) of the ARA requires the same for permits.
     
     
  Where do I submit my Compliance Assessment Report (CAR)?
     
  The Compliance Assessment Report is submitted to your local MNR district office and is due by September 30th of each year. Do not send your Compliance Assessment Report to TOARC.
     
     
  If my licence/permit gets revoked am I still responsible to rehabilitate the site?
     
  Absolutely! Subsections 6.1 (5) (6) & (7) of the ARA permit the Trust to rehabilitate the site if you fail to and collect the cost of the rehabilitation work from you, the former licensee/permittee.